August 2023 Pay Increase

This page provides details on the 2023 pay increase announced by Provost Bichelmeyer on 6/30/23. Please review the details regarding pay increase instructions for the employee groups below. Questions and Answers follow.

Faculty and Academic Staff

Eligibility for 2.5% Pay Increase

1. Active Faculty and Academic Staff in regular and temporary positions as of 6/30/23. (Active includes employees on leave with or without pay, including summer leave.)

Ineligibility for 2.5% Pay Increase

1. Faculty and Academic Staff in regular and temporary positions hired or rehired after 6/30/23.
2. Faculty hired to begin on 8/18/23 but requested to work during the summer of 2023.

How the 2.5% Pay Increase will be Applied

1. Human Resources (HR) will apply the 2.5% increase with an effective date of 8/20/23. The increase will be reflected beginning with the 9/15/23 paycheck.
   1. PAFs (personnel action forms) should not be submitted, and requests should not be sent to the HR-Shared Service Center for this process.

Other Self-Funded Pay Adjustments

1. Units may fund their own pay adjustments above the 2.5% pay increase.
2. An HR load process to HR/Pay will be done based on data provided by the Budget Officers.
   1. Budget Officers will be provided with their collection template instructions via email and will subsequently communicate with their units directly.
   2. Deadline for submitting self-funded pay adjustments to HR is 8/1/23. This will require Budget Officers to establish an earlier deadline for their units.
   3. This topic will also be covered at the Budget Officers meeting on 7/13/23.
3. A Faculty/Academic Staff member who has been sanctioned during FY23 (7/1/22 – 6/30/23) is not eligible for the self-funded pay adjustment.
   1. Review will occur by HR upon receipt of the Budget Officer's files.
4. A Faculty/Academic Staff must be eligible for the 2.5% pay increase to be eligible for a self-funded pay adjustment.
   1. Exception: Lecturers (LFC pay group) who are rehired 8/18/23 and have already received a generated offer letter prior to this notice may be added to HR self-funded load process.
5. Any self-funded pay adjustment that is greater than 5% will have a compensation review by HR prior to university approval.
6. The Finance/Budget Office will review the collection templates and may reach out if there are questions concerning the availability of adequate non-project funding. (rev 7/5/23)
7. PAFs (personnel action forms) should not be submitted, and requests should not be submitted to the Shared Service Center for this process.

Unclassified Professional and University Support Staff

Eligibility for 2.5% Pay Increase

1. Active Unclassified Professional Staff (UPS) and University Support Staff (USS) in regular and temporary positions as of 6/30/2023. (Active includes employees on leave with or without pay.)

Ineligibility for 2.5% Pay Increase

1. Active USS and UPS in regular or temporary positions hired or rehired after 6/30/2023.

How the 2.5% Pay Increase will be Applied

1. Human Resources (HR) will apply the 2.5% increase with an effective date of 8/20/23. The increase will be reflected beginning with the 9/15/23 paycheck.
   1. PAF (personnel action form) should not be submitted, and requests should not be sent to the HR-Shared Service Center for this process.

Other Self-Funded Pay Adjustments

1. Units may fund their own pay adjustments above the 2.5% increase.
2. An HR load process to HR/Pay will be done based on data provided by the Budget Officers.
   1. Budget Officers will be provided with their collection template instructions via email and will subsequently communicate with their units directly.
   2. Deadline for submitting self-funded pay adjustments to HR is 8/1/23. This will require Budget Officers to establish an earlier deadline for their units.
   3. This topic will also be covered at the Budget Officers meeting on 7/13/23.
3. A USS/UPS employee on probation (initial and promotional) as of 8/20/23 is not eligible for the self-funded pay adjustment.
4. A USS/UPS employee who received a formal disciplinary action of a suspension or demotion during FY23 (7/1/22 – 6/30/23) is not eligible for the self-funded pay adjustment.
   1. Review will occur by HR upon receipt of the Budget Officer's files.
5. A USS/UPS employee must be eligible for the 2.5% pay increase to be eligible for a self-funded pay adjustment.
6. Any self-funded pay adjustment that is greater than 5% will have a compensation review by HR prior to university approval.
7. The Finance/Budget Office will review the collection templates and may reach out if there are questions concerning the availability of adequate non-project funding. (rev 7/5/23)
8. PAFs (personnel action forms) should not be submitted, and requests should not be submitted to the Shared Service Center for this process.

Student Employees

Please read instructions carefully for each student employee group below.

Graduate Research Assistant (GRA) and Graduate Assistants (GA)-(Salaried & Hourly)

Eligibility for 2.5% Pay Increase

1. Must have an active appointment in HR/Pay with a start date no later than 8/18/23.

How the 2.5% Pay Increase will be Applied

1. Human Resources (HR) will apply the 2.5% increase with an effective date of 8/20/23. This will be paid on the 9/15/23 paycheck.

Other Self-Funded Pay Adjustments

1. Units may fund their own pay adjustments above the 2.5% increase.
2. An HR load process to HR/Pay will be done based on data provided by the Budget Officers.
   1. Budget Officers will be provided with their collection template instructions via email and will subsequently communicate with their units directly.
   2. Deadline for submitting self-funded pay adjustments to HR is 8/1/23. This will require Budget Officers to establish an earlier deadline for their units.
   3. This topic will also be covered at the Budget Officers meeting on 7/13/23.
3. A GRA or GA with documented, written disciplinary actions during FY23 (7/1/22 – 6/30/23) is not eligible for a self-funded pay adjustment.
   1. Review will occur by HR upon receipt of the Budget Officer's files.
4. A GRA/GA must be eligible for the 2.5% pay increase to be eligible for a self-funded pay adjustment.
5. The Finance/Budget Office will review the collection templates and may reach out if there are questions concerning the availability of adequate non-project funding. (rev 7/5/23)
6. PAFs (personnel action forms) should not be submitted, and requests should not be submitted to the Shared Service Center for this process.

Late Appointments

1. Any appointment with an effective date of 8/18/23 or earlier that has been submitted after the increase is applied will be required to have the 2.5% pay increase plus any additional self-funded pay adjustment included in the offer letter bi-weekly rate.
2. The HR-Shared Service Center and HR will provide instructions to units with forms that have not be finalized within the 3G or Onboarding workflow.

Graduate Teaching Assistants

The university and the Graduate Teaching Assistants Coalition will need to reach an agreement on new compensation terms and have all terms approved by GTAC, KU and the Kansas Board of Regents before the proposed 2.5% pay increase can be allocated. Communication will be distributed if an agreement is reached and stating the effective date any increase will be applied. Under the current MOA, units have the authority to pay GTA's above the contractual minimum salary, which is reflected in the contractual offer.

Student Hourly, Student Assistants

1. Effective 8/1/23, the KU Minimum hourly rate will be increased to $10.00 per hour. HR will increase those impacted to the new minimum on the current funding source.
2. Employees funded on federal contracts and awards are subject to different minimum rates. For more information, contact your Office of Research Award Management team member.
3. All other increases will follow the current process.

Residential Graduate and Undergraduate Assistants

1. HR will work with Housing Administration directly regarding eligibility and processing.